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OSHA to expand injury, illness filing requirements

By Brock Huffstutler

October 1, 2023

The U.S. Department of Labor has published a final rule that will require certain employers in designated high-hazard industries to electronically submit injury and illness information — that they are already required to keep — to the department’s Occupational Safety and Health Administration (OSHA).

The final rule takes effect on Jan. 1, 2024, and now includes the following submission requirements:

• Establishments with 100 or more employees in certain high-hazard industries must electronically submit information from their Form 300-Log of Work-Related Injuries and Illnesses, and Form 301-Injury and Illness Incident Report to OSHA once a year. These submissions are in addition to the submission of Form 300A-Summary of Work-Related Injuries and Illnesses.
• Establishments are required to include their legal company name when making electronic submissions to OSHA from their injury and illness records. OSHA said this requirement is for the purpose of improving data quality.

OSHA said it will publish some of the data collected on its website to allow employers, employees, potential employees, employee representatives, current and potential customers, researchers and the general public to use information about a company’s workplace safety and health record to make informed decisions. OSHA said it believes that providing public access to the data will ultimately reduce occupational injuries and illnesses.

The final rule retains the current requirements for electronic submission of information from Form 300A from:
• Establishments with 20-249 employees in certain high-hazard industries.
• Establishments with 250 or more employees in industries that must routinely keep OSHA injury and illness records.

The announcement follows proposed amendments announced in March 2022 to regulations for requiring specific establishments in certain high-hazard industries to electronically submit information from their Log of Work-Related Injuries and Illnesses, and Injury and Illness Incident Report.

Learn more about OSHA’s injury and illness recordkeeping and reporting requirements here.